Employment

The Louisville Orchestra seeks a collaborative, self-motivated, seasoned, and detail-oriented individual to serve as its Controller. Reporting to the Chief Financial Officer, the Controller will be a full-time employee assisting in all aspects of the organization’s financial affairs, including cash management, accounts payable, payroll, budgeting, and year-end closing. The successful candidate will have demonstrated the ability to interact in a highly professional non-profit environment to aid in the organization’s complex and multi-faceted financial management needs.

This individual will manage the Staff Accountant who processes accounts payable and cash receipts.

Specific Job Duties Include:

General Ledger - Using the MS Dynamics platform, manage the accuracy and productivity of day-to-day activities of accounts payable, cash disbursements, invoicing, collections, payroll and functional accounting.

Cash Management - Ensure cash from appropriate sources is on hand to meet short-term and long-term needs. Facilitate deposits and transfers. Oversee the preparation of monthly cash account reconciliations and follow up on outstanding transactions.

Accounts Payable – Oversee general ledger account distribution for vendor invoices, checks for bill payment, maintain paper and electronic files, secure signatures, mail payments or submit by ACH. Ensure W-9s are on file for all payees. Prepare and file 1099 and 1096 forms.

Payroll – Assist the CFO and the Personnel Manager in coordinating each payroll for all employees. Allocate and post payroll distribution to the general ledger. Ensure all related payments are made following each payroll.

Budgeting – Work with CFO to prepare annual budget for presentation to the Board. Address variances to the budget in the monthly financial reporting process.

Reporting – Provide monthly review of financial statements and analysis to management. Act as staff liaison to Finance Committee of the Board which includes preparation of agendas, creation of minutes and preparation of relevant materials for their action.

Audit – Provide year-end confirmations, schedules, and supporting documentation for external auditors during the annual audit process.

Other Responsibilities

• Assist in maintaining banking relations with financial institutions and merchant providers.
• Oversee Charitable Gaming weekly reporting, quarterly returns and annual license renewal.
• Review and ensure accurate distribution of each concert settlement provided by the Kentucky Center and Ogle Center.
• Report and submit sales tax returns to the Kentucky Department of Revenue.
• Liaison with parking authorities and communicating notifications to staff accordingly. Assist new staff members in obtaining parking arrangements.
• Work concert performances as needed.
• Other miscellaneous tasks as assigned.

Qualifications

Bachelor’s Degree or higher with a minimum of 3-5 years of financial experience in non-profit accounting; superior interpersonal skills; proficient in MS Office applications. Demonstrates ability to execute job duties independently and work collaboratively with staff and constituents in a busy, high-energy work environment.

A mature, self-motivated individual who can work autonomously or collaboratively as needed and adds value to the team’s work products.

Background check required.

Compensation and Benefits

The Louisville Orchestra offers a comprehensive salary and benefits package commensurate with experience and in line with similar positions of this scope with similar-sized non-profits in the country and Louisville cultural institutions. Benefits include medical insurance, life insurance, vacation and sick time, parking stipend, 403b plan, and a diverse offering of voluntary benefits.

About the Louisville Orchestra

The Louisville Orchestra has long had a strong reputation for innovation, creativity, and excellence with a season that includes classical, popular, and educational main stage concerts, a diverse array of programming throughout the community, and performances with the Kentucky Opera and Louisville Ballet.

The Orchestra was the first to record under its own label and became internationally recognized in the 1950s for producing 150 LPs consisting of more than 450 new works. Under the leadership of Music Director Teddy Abrams, the Louisville Orchestra has revived its commitment to championing the creation of new works.

Located in culturally rich Louisville, the organization is at the forefront of redefining what a 21st-century orchestra can be and is well on its way to achieving its goal of becoming known as “the most interesting orchestra on the planet.”

To Apply

Send a cover letter, resume, salary requirements, and three professional references to Nate Koch, Executive Administrator, at nkoch@louisvilleorchestra.org by December 3, 2021. Candidates selected for further consideration will be contacted with instructions. References will not be contacted until the final round of interviews. No phone calls, please.

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