COVID admittance protocols are in place for all performances of the Louisville Orchestra. Mandatory masking for everyone age 2 and above. Either proof of COVID vaccination or a negative PCR test within the last 72 hours must be presented with a government issued ID or parent/guardian authorization for children age 5 and up. Antigen tests will be available at the door for those who arrive without the proofs.

Creative Neighborhood Residency Program Manager

Reports to:                          Director of Artistic Operations and Director of Education and Community Engagement
Summary:                           The Program Manager is responsible for the logistical coordination, artistic, and administrative needs of the residency participants in coordination with the Artistic Operations and Education and Community Engagement Departments.

The primary function of the Creative Neighborhood Residency Program Manager will be to provide project leadership and administrative support to the Artistic Operations Department, Education and Community Engagement Department, and music director of the Louisville Orchestra (LO) in support of residency program activities. This is a unique opportunity to work alongside one of today’s most dynamic and forward-looking music directors within an environment of innovation and creativity. As a member of the Artistic Operations and Education and Community Engagement Departments, this position is responsible for executing the Music Makes a City Creative Neighborhood Residency Program and associated residency and community-based artistic projects.

This position is full-time and will liaise on meetings with stakeholders and on community visits, and attend rehearsals and performances. The candidate must be able to travel between the LO’s administrative offices, the Kentucky Center, Old Forester’s Paristown Hall, and around the Louisville community.


  • Provides overall project leadership for Music Makes a City Residency Program
  • Provides support to Education and Artistic leadership and teams for the successful execution of the Program
  • Serves as a primary point of contact for community partners, residency participants, and artists scheduled to perform with the LO.
  • Coordinates guest arrangements including hotel accommodations, travel, ground transportation, and hospitality.
  • Schedules and holds meetings with the advisory council, artist selection committee, and LO Leadership Team.
  • Schedules and holds meetings with local community organizations and community workgroups.
  • Helps to develop formalized residency program guidelines; program expectations; a residency application.
  • Coordinates with the Marketing Department in the marketing/promotion of this residency opportunity.
  • Manages rehearsal/performance schedules, scheduling workshops, and ancillary events; creates and distributes itineraries and welcome packets (including maps, restaurant recommendations, local highlights) for distribution to residency participants.
  • Prepares, monitors, tracks, and processes engagement contracts.
  • Maintains up-to-date expense spreadsheets for accurate assessment of residency program expenditures.
  • Assists in the collection and reconciliation of residency program receipts and invoices.
  • Manages residency participant ground transportation to/from airport venues community sites as needed.
  • Regularly serves on artistic concert and rehearsal duty; attends assigned rehearsals and concerts where residency participants, artists, and assistant conductors are present.
  • Works closely with and reports to the Director of Education and Community Engagement with the development of artist’s community programs, performances, and community relationships and implementation of all educational components of the residencies.
  • Assists with the administration of residency auditions as assigned.
  • Reviews marketing and program materials for accuracy.
  • Assures that a positive image of the orchestra is portrayed at all times.
  • Other duties as assigned by the Director of Artistic Operations and Director of Education and Community Engagement


  • Familiarity with classical music, music education, and the entertainment industry required.
  • Comparable artistic/project management experience desirable.
  • Experience with developing relationships with community organizations is required.
  • Valid Kentucky Driver’s License and good driving record.
  • Availability to work nights and weekends and overtime as required for concert and rehearsal coverage.
  • High level of reliability, flexibility, and maturity.
  • Ability to establish credibility with a variety of individuals at all levels.
  • Excellent interpersonal communication skills, with the ability to work with diverse personalities.
  • Ability to organize effectively and work independently.
  • Ability to deal effectively with a large amount of detail.
  • Proficiency in MS Office applications.
  • Regular and reliable attendance.

About the Louisville Orchestra

The Louisville Orchestra has long had a strong reputation for innovation, creativity, and excellence with a season that includes classical, popular, and educational main stage concerts, a diverse array of programming throughout the community, and performances with the Kentucky Opera and Louisville Ballet.

The Orchestra was the first to record under its own label and became internationally recognized in the 1950s for producing 150 LPs consisting of more than 450 new works. Under the leadership of Music Director Teddy Abrams, the Louisville Orchestra has revived its commitment to championing the creation of new works.

Located in culturally rich Louisville, the organization is at the forefront of redefining what a 21st-century orchestra can be and is well on its way to achieving its goal of becoming known as “the most interesting orchestra on the planet.”

To Apply

Send a cover letter, resume, salary requirements, and three professional references to Application deadline: November 30, 2021. Candidates selected for further consideration will be contacted with further instructions. References will not be contacted until the final round of interviews. No phone calls, please.