Production Assistant

Job Title:              Production Assistant
Reports to:           Director of Artistic Operations
FLSA:                    Full-time, Exempt


The Louisville Orchestra has long had a strong reputation for innovation, creativity, and excellence. With an annual operating budget of $10M, 58 full-time musicians, and a 34-week performance season, it is currently an organization that is changing the very idea of what a 21st century orchestra can be and do. Under the leadership of Music Director Teddy Abrams, the Louisville Orchestra is well on its way toward achieving its goal of being “the most interesting orchestra on the planet.”

Job Summary:   Reporting to the Director of Artistic Operations, the Production Assistant works closely and effectively with the Operations Manager to provide critical support for the Artistic Operations Department.  The Production Assistant actively facilitates Production logistics in tandem with the Operations Manager, to ensure all needs are met for the Artistic Operations Department, Musicians and Guest Artists.

The Ideal Candidate: The Production Assistant must be creative and energetic, and enjoy working for a fast-paced arts organization. They will need to exercise keen judgment in a variety of situations with strong communication and organizational skills. They will have the ability and flexibility to continually prioritize among competing demands. The Production Assistant will manage a wide variety of projects independently and professionally. The ability to work nights and weekends is essential.

Main Areas of Ownership 

  • The Production Assistant will serve as a forward-facing representative of the Orchestra, interacting with guest artists, artist management, and the public with a positive and welcome demeanor.
  • Assist the Operations Manager in all aspects of day-to-day stage production and serving as a liaison for performance venues, guest artists, conductors, and local production organizations.
  • Assist the Director of Operations and Operations Manager in all aspects of guest artist and conductor arrangements.
  • Assist in various areas of Production, including personnel, library, stage, and audition needs as required.

Duties and Responsibilities:

  • Assist the Operations Manager with guest artists, conductors, performance venues, and local production organizations
  • Manage contracts for guest artists and guest conductors in tandem with the Operations Manager and Director of Operations\Assist with ground transportation needs
  • Assist with hotel accommodations
  • Assist with travel arrangements
  • Assist with itinerary preparation
  • Participate in concert duty within the Artistic Operations team
  • Assist Director of Personnel, Music Librarian, and Stage Manager with tasks and duties as needed.
  • Assist the department in the operation of aspects of orchestra auditions, including permanent, one-year, and auxiliary positions, in accordance with the Collective Bargaining Agreement
  • Other duties as assigned


  • Bachelor’s degree preferred in Music or Arts Administration; Basic knowledge of symphonic repertoire
  • Ability to work nights and weekends
  • Excellent clerical, telephone, interpersonal, and communication (both internal and external, as well as written and verbal) experience essential; Essential to be detail-oriented and organized
  • Ability to work under pressure on several projects simultaneously in a fast-paced environment and implement projects from conception to completion with minimal supervision
  • Working knowledge of Microsoft Office applications
  • Ability to use discretion with confidential information/data is essential
  • Ability to perform a wide range of duties requiring knowledge of related organizational policies, procedures, and Musicians’ Collective Bargaining Agreement

Required Experience and Skillset:

  • 1-2 years of related experience preferred
  • Must have a valid driver’s license
  • Comfort and disposition to serve in a visible and critical role for the organization
  • Critical and forward-looking thinker, who can devise and propose solutions
  • Strong organizational skills, ability to perform multiple tasks efficiently and with attention to detail
  • Emotional intelligence and a sense of humor are a must
  • Resourceful team player, with the ability to be independently effective
  • Availability to work nights and weekends as necessary

To Apply:

Please send a cover letter including salary requirements along with your resume to:

Nathaniel Koch, Chief of Staff

Please, no phone calls.