Manager of Special Events and Donor Engagement

Position Title: Manager of Special Events and Donor Engagement
Status: Full-Time, Exempt
Reports to: Chief Development Officer
Job Summary: The Special Event Officer is a key member of the Development team and leads all event-based activities that directly impact donors of the Louisville Orchestra, including; pre-concert dinners, large special events, donor lounge, and engagement activities.

Duties and Responsibilities
• Initiate, organize, design, develop, execute, and assess all fundraising, friend-raising, and donor recognition events
• Set clear fundraising goals for each event, build leadership support and develop and track budget; manage vendors, etc.
• Maximize opportunities around concerts programs to engage our current and future donor base
• Develop and manage a timeline for internal and external event promotional materials, oversee production of invitations, menus, RSVP cards, give-a-ways, etc., ensure that mailings/notices/ads, etc. are completed on schedule, and work with communications staff on media coverage
• Work collaboratively within the development department and also the Patrons department to maximize the impact of events.
• Negotiate and monitor compliance of vendor contracts, including concert dinners, committee events, and special events
• Collaborate with other team members to implement cross-departmental goals and initiatives
• Plan, organize, and monitor budgets for the development and special events
• Supervise special projects as necessary
• Recruit and coordinate volunteers to assist within the development office and for special event duties
• Assist with planning and developing season materials such as the seasonal impact report, program book, brochure, and other collateral
• Plan and implement development marketing strategies as needed
• Develop and maintain a calendar of deadlines and daily activities as related to development events and committee meetings
• Research and identify future patrons and sponsors
• Supervise the administrative aspects of all events to ensure they exceed guest expectations

Qualifications, the ideal candidate:
• Have a proven track record of strategic execution of special events for fundraising purposes.
• Have a minimum of three years of managerial experience, preferably for an arts-based, not-for-profit organization
• Is very professional and able to represent the LO to major donors, business and community leaders at the highest level possible
• Holds a bachelor’s degree in business management, arts administration, or related field
• Is flexible, positive, detail-oriented, and organized
• Can multi-task and work under pressure
• Possesses excellent oral and written communication skills
• Demonstrates exemplary leadership, delegation, and prioritization skills to achieve common goals and objectives
• Can work both independently and as a team player
• Is able to work evenings and weekends, including some holidays to cover events and performances
• Has an interest in and/or some knowledge of classical music

Compensation and Benefits
The Louisville Orchestra offers a comprehensive salary and benefits package commensurate with experience and in line with similar positions of this scope with similar-sized orchestras in the country and Louisville cultural institutions. Benefits include medical insurance, life insurance, vacation and sick time, parking stipend, 403b contribution, and a diverse offering of voluntary benefits.

About the Louisville Orchestra
The Louisville Orchestra has long had a strong reputation for innovation, creativity, and excellence. With an annual operating budget of $10M, 58 full-time musicians, and a 34-week performance season, it is currently an organization that is changing the very idea of what a 21st-century orchestra can be and do. Under the leadership of Music Director Teddy Abrams, the Louisville Orchestra is well on its way toward achieving its goal of being “the most interesting orchestra on the planet.”

To Apply
Send a cover letter, resume, salary requirements, and three professional references to nkoch@louisvilleorchestra.org by 7/1/22. Candidates selected for further consideration will be contacted with further instructions. References will not be contacted until the final round of interviews. No phone calls, please.