DIRECTOR OF OPERATIONS

Job Title:   Director of Operations

Reports to:  Chief Executive

Supervises:
Director of Orchestral Personnel
Operations Manager
Assistant to the Music Director
*New position: Artistic Coordinator
Orchestra Librarian
Stage Manager

FLSA:   Full-time, Exempt

BACKGROUND TO THE LO

The Louisville Orchestra has long had a strong reputation for innovation, creativity, and excellence. With an annual operating budget of $10M, 58 full-time musicians, and a 34-week performance season, it is currently an organization that is changing the very idea of what a 21st-century orchestra can be and do. Under the leadership of Music Director Teddy Abrams, the Louisville Orchestra is well on its way toward achieving its goal of being “the most interesting orchestra on the planet.”

https://vimeo.com/743736311/2791647250

 Job Summary:   The Director of Operations of the Louisville Orchestra is responsible and accountable for planning, directing, and supervising all Orchestra operations including scheduling, artistic planning, concert production, touring, orchestra library, and musician relationships. The Director of Operations is a part of the senior-level management team and is a leader in guiding the organization toward realizing its institutional vision.

The Ideal Candidate: The LO is a forward-thinking organization, built from our founding DNA and expressed most recently through the visionary efforts of our current Music Director, Teddy Abrams.  The successful candidate will embrace this desire for excellence, impact, and change and manifest these every day in their work.  A creative thinker, a genuine team player, and passionate about details, the Director of Operations will be a partner to the Music Director, Chief Executive, staff, and orchestra to deliver excellence at every turn. They must be a sophisticated communicator, have demonstrated EQ, and proven examples of juggling multiple needs and desires of unaligned partners.

Duties and Responsibilities:

Build and oversee effective and cooperative teams in Operations

  • Oversee the Operations Department, including Operations Manager, Personnel Manager, Personnel and Operations Assistant, Assistant to the Music Director, Orchestra Librarian, and Stage Manager
  • Foster a healthy and productive work environment to bring out the best in the department

Lead and support the organization’s artistic mission

  • Collaborate with the LO’s Music Director, Executive Director, and respective programming partners to envision and develop long-range artistic programming for all performance activities
  • Engage and communicate with the musicians of the Orchestra to identify artistic opportunities and support the season planning process
  • Oversee the creation and implementation of all concert programs
  • Lead organization-wide communications on all artistic planning
  • Serve on board committees as required
  • Participate in appropriate institutional events and presentations

Artistic and Concert Planning

  • In close partnership with the Music Director and Chief Executive, look to maximize all available orchestral services to the greatest artistic, audience, and financial extent.
  • Keeping close ties with agents and managers, bring appropriate presentations, productions, and partnerships for discussion and evaluation
  • Negotiate with agents and managers for all activities related to the concert schedule of the LO
  • Develop, maintain, and expand the organization’s relationships with guest conductors and artists
  • Working with the Music Director and Executive Director, identify and engage top artistic talent to bring to Louisville as guest conductors or concert artists
  • Negotiate, draft, and execute all guest contracts and visas, as needed

Interdepartmental Relationships

  • Work closely with the Education & Community Engagement department to support, collaborate, and enhance new education and community program initiates
  • Partner with Education & Community Engagement Director to strategize full orchestra and engagement services to maximize mission and impact of programming
  • Work to optimize interdepartmental communications, identifying challenges and opportunities for collaboration on main stage productions and engagement programs.

Support the highest production values for all LO performances

  • Develop and manage the orchestra’s season calendar
  • Key strategic person for creative problem solving with an emphasis on maximizing the use of Orchestra services, alternative revenue streams, and innovative program design
  • Oversee the front-of-house orchestra representation at all performances
  • Negotiate, update and execute all local production contracts, including but not limited to: Kentucky Center for the Arts, Brown Theatre, IATSE, Ogle Center, and Louisville Palace Theatre

Tour of Kentucky

  • Oversee all aspects of orchestra operations of the Kentucky Tour, a two-year initiative
  • Singularly responsible for the planning and executing of all orchestral performances
  • Collaborate with all departments and the Tour Manager to ensure the organization is in sync with Tour efforts
  • Determine and confirm needs for administrative personnel, transportation, accommodations, meals, and essential community partners across the Commonwealth

Manage financials for the Operations department

  • Develop, oversee, and update department and all concert budgets
  • Manage all billing, purchase orders, and invoices for each department

Develop and maintain healthy and constructive relationships with the LO musicians and LOMC

  • Demonstrate empathy, respect, and understanding of the musicians, listening actively and working to create an environment of exceptional music making
  • Ensure that all terms of the collective bargaining agreement are satisfied
  • Negotiate individual musician contracts and overscale as needed, balancing organizational needs with musician requests
  • Collaborate with Personnel Manager on sensitive personnel matters and seek to resolve any issues that may arise
  • Participate in LO collective bargaining negotiations to ensure that the organization is both financially sustainable and artistically strong
  • Oversee the operations manager in the implementation of the orchestra audition process
  • Oversee the management and educational standards of the chamber ensembles

Maintain relationships with other local performing groups and organizations

  • Maintain a close working relationship with the staff of the Kentucky Center for the Arts (including Brown Theatre and Paristown Pointe).
  • Collaborate with Kentucky Opera, Louisville Ballet, and other groups as necessary to provide the artistic services of the Louisville Orchestra
  • Develop, draft, and execute performance contracts for the LO with Kentucky Opera, Louisville Ballet, runouts, and other local groups as necessary

Other duties as assigned by the Chief Executive

Qualifications:

The ideal candidate is one who thrives on the juxtaposition of process, detail, relationships, and results.  All must be balanced equally with a sharp mind that can keep multiple balls in the air at all times.  A specific track record of successful implementation of complex creative projects, on time, on budget, and with impact. The candidate should be a true collaborator and a proven leader of teams, demonstrating both an ability ‘to do’ and ‘to delegate’ and ‘to inspire. Knowledge of the fundamentals of orchestral operations and production, a strong background in orchestral repertoire, managers, agents, and artists, and confidence in budgeting, forecasting, and project management will be essential.

Education:

Bachelor’s Degree in arts administration, fine arts performance, or related field required.
Master’s Degree preferred.

Experience:

  • 5 – 7 Years of related industry experience
  • Formal musical and business training or equivalent experience. Extensive knowledge of the classical repertoire.
  • Excellent communication skills
  • Experience with contracts and working with talent managers
  • Experience in project management
  • Experience in personnel management

To Apply:

Please send a cover letter including salary requirements along with your resume to:

Graham Parker, Chief Executive
gparker@louisvilleorchestra.org

Please, no phone calls.